Albert Einstein, photographed in 1921

We do your books and taxes. You answer a few texts.

We connect your bank, sales and payroll, handle the work, and only ask when something needs your answer.

Talk to us

“The hardest thing in the world to understand is the income tax.” — Albert Einstein

What it knows
  • Your bank every deposit, the day it lands
  • Your sales every payout and fee
  • Your payroll every run, settled
  • Your paperwork invoices, bills and receipts
What you see
Equated
A $4,000 check landed this morning with no name on it. Vicky’s deposit or the Patels’? 9:02
Vicky 9:10
Done. Sales tax for her Bellevue address is set aside. 9:10

It only asks when it can’t tell.

96 hours back every year
$149 a month, flat

A bookkeeper alone runs $300 to $600 a month.

Never late on sales tax or payroll

We track every deadline and file on time.

Right to the cent

Checked against your bank every day. A CPA signs off.

Owners who got their time back.

“This is a bookkeeper on crack. They gave us the API calls and I made a CFO inside Claude.”
Matt, Claymoo
“The bastards actually did it. Books and taxes handled, without costing a fortune. Still waiting for the identity theft, though.”
Sam, Oak & Orchid
“Claiming input tax credits took hours of downloading Shopify and payroll PDFs. Equated built direct connections instead, and two bills became one.”
Alex, Hyperspeed
How it works

We text you. You reply. We do the rest.

Equated
Paint supply, $186.40. The receipt says PO 1042, so it’s on Vicky’s job. 11:40
How’s that job doing? 11:52
49% margin so far. Labor 40%, materials 11%. Both on target. 11:52

What you get back.

Tax you paid, claimed back
Sales tax, filed on time
PeopleCostsMargin
What every job and client made
Payroll, booked
Reports

Know where you stand, whenever you ask.

P&L, cash flow, balance sheet: ask in the chat and get a link back.

Equated
How did cash move this year? 7:05
Here’s the cash flow. Green is what came in, red is what went out. 7:05
Cash flow app.equated.co
Cash flow
March to August 2026 · money in and out
$150K$0-$150KMarAprMayJunJulAug
Money in Money out Net
Aug 2026
Money in $196,700
Equipment sales $135,900
Installation and service $45,000
Maintenance contracts $15,800
Money out $169,400
Equipment and materials $94,500
Payroll and benefits $41,500
Subcontracted installation $19,900
Freight and delivery $6,000
Vehicle and fuel $4,000
Rent and utilities $3,500

Your money moves through a dozen tools.

Banks, cards, payouts, payroll, receipts. None of it talks to each other.

General ledger September
Sep 26 Northwind
+$11,300.00
Sep 25 312 subscriptions
+$24,882.10
Sep 24 Card sales
+$2,000.00
Sep 23 Online orders
+$600.00
Sep 22 Meta ads
−$4,520.00
Sep 20 Payroll
−$41,200.00
Sep 18 Dana Lee Design
−$3,390.00
Sep 15 Office supply
−$248.90
Sep 12 Tax savings
−$1,535.68
ChaseStripeSquareShopifyAmerican ExpressGustoMercuryWells FargoRBCQuickBooks

Know your numbers are right.

1

Every day, we go through your books.

We fix what’s off, or ask you one question.

Today’s sweep · 6:00 AM
  1. Sep 26 Clover payout Vicky Chen · final $6,428.02 ✓
  2. Sep 26 Clover fee Merchant fees $191.98 ✓
  3. Sep 25 Paint supply Materials · Henderson job Materials · Patel job $248.90 ✓
  4. Sep 24 Ramos Painting Crew · contractor $1,850.00 ✓
  5. Sep 23 Home Depot No receipt yet · Asked you $412.18 ?
  6. Sep 22 Shell Vehicle fuel $68.40 ✓
2

Every line matches your bank.

To the cent, every month.

RBC statement Your books
  1. E-TRANSFER 0903 NO REF $11,300.00
  2. STRIPE PAYOUT $9,040.00
  3. HUMI PAYROLL −$18,400.00
  4. E-TRANSFER DANA LEE −$3,390.00
  1. Halcyon, launch Invoice #321 ✓
  2. Northwind, retainer Invoice #318 ✓
  3. Dana Lee Design Bill · Northwind site ✓
  4. September payroll Humi run ✓
Statement $42,118.55 = Books $42,118.55
3

You can check any of it.

Open it yourself, or ask an AI like Codex or Claude.

Reports · Sales tax
Revenue · September $23,000.00

A dedicated bookkeeper

Handles the work, asks you, and fixes mistakes.

An accountant signs off

A licensed CPA reviews your books and your return.

A proper general ledger underneath.

For your accountant: we rebuilt the general ledger to work with AI. How we built it →

  1. The $4k check was probably Vicky’s?
    Deposit · Sep 4
    DR Chase checking ••44174,000.00
    CR Painting revenue · Chen exterior3,626.47
    CR Sales tax payable · Bellevue 10.3%373.53
    • ✓ Invoice #1042 created to match
    • ✓ Taxed at the Bellevue rate
  2. Ads are a cost, probably.
    Card purchase · Sep 22
    DR Billable ad spend · Halcyon4,000.00
    DR HST recoverable520.00
    CR Amex ••10054,520.00
    • ✓ On Halcyon’s next invoice
    • ✓ HST claimed back
  3. VAT is around 20% everywhere?
    EU VAT return · Q3
    DR VAT payable · EU3,600.00
    CR Mercury checking ••77313,600.00
    • ✓ Filed through the EU One-Stop Shop
    • ✓ Q4 reminder set

Your books, open any time.

Every number opens down to the receipt.

Inbox 12 Confirmed
Confirm 12
Tue, May 4 $35,080.82
Staples
STAPLES 00214
$184.32
The Home Depot
HOME DEPOT #7011
$402.60$241.60$55.44
Meridian Dental
DEPOSIT · INVOICE 2026-031
+$4,200.00
Gusto Payroll
GUSTO PAYROLL
$29,984.46
Mercury
MONTHLY SERVICE FEE
$12.40
Mon, May 3 $4,411.97
Verizon
VERIZON WIRELESS
$312.88
Delta Air Lines
DELTA AIR 0142283
$1,284.20
WeWork
WEWORK MEMBERSHIP
$2,450.00
Costco
COSTCO WHOLESALE #543
$268.14
FedEx
FEDEX 771205
$96.75
Sun, May 2 $932.55
State Farm
STATE FARM INS PREM
$842.00
Shell
SHELL OIL 5521
$90.55
Optional · year end

Want us to file your taxes too?

Your books are already clean, so filing is simple. Have your own CPA? We hand them the books.

  1. 1 We review your year.
  2. 2 We map your books to tax basis.
  3. 3 A CPA signs it off.
  4. 4 We file it. Included on managed, $649 flat on self-serve.
Books→ Tax
  1. Profit on your books $96,000
  2. Half of team meals isn’t deductible +$1,400
  3. Laptops written off this year, not over three −$8,000
  4. Entertainment isn’t deductible +$2,600
  5. Taxable income on your return $92,000

Filing opens with FY2026 returns, spring 2027. Equated is accounting software, not an accounting firm. The optional filing service is reviewed by licensed CPAs.

Hand it off. Get back to your business.

Self-serve
$49 / month

You keep the books, in our software.

Year-end return
$649 flat, CPA-reviewed
To start
No sales call
Start on your own
Fully managed Most owners
$149 / month

We keep the books for you.

Year-end return
Included
To start
A short call
Talk to us

See full pricing →